Fixtures Calendar Preparation Stages
To make clear its state of readiness, the published details of each calendar entry go through a series of steps from inception through to publication - a lifecycle. This is managed by assigning to each entry a status to indicate the step it has reached on the path. At each step, the entry's status determines whether the system allows the organiser's Entries Secretary (or the entry's Director) to modify the details directly online, and whether entries are being accepted in TES for fixtures.
Each stage has an associated colour, which is used in listings to alert users when an item is still in a draft stage. The lifecycle of stages is illustrated in the table below:
| Status | Colour | Icon Name | Description | Editable? | Draft? | Enterable? | In FxBk? | Cancelled? | Visible? |
|---|---|---|---|---|---|---|---|---|---|
| Preliminary | 10 |  |
Just created. Editor checks if the fixture is going ahead (or not) and on which dates. If the event is not going ahead, decide whether the event should appear for decision in the following year (Choose 'Not This Year') or be deleted forever (Choose 'Delete For Ever'). | 1 |
1 |
0 |
0 |
0 |
1 |
| Draft | 20 |  |
The fixture will take place on the dates shown, but is not finalised and is subject to change. Editors review their fixtures in the context of all other fixtures, getting other people in the club to check the dates, details and prices, and ensure that there are no clashes with neighbouring clubs or national fixtures. | 1 |
1 |
0 |
0 |
0 |
1 |
| Confirmed | 30 |  |
The editor is ready for the fixture to be published. CA Administrator will check consistency and conformance. | 0 |
1 |
0 |
1 |
0 |
1 |
| Reviewed | 40 |  |
CA Administrator has checked the fixture: it is ready for publication. | 0 |
1 |
0 |
1 |
0 |
1 |
| Published | 50 | |
All details confirmed: Available for entry. | 0 |
0 |
1 |
1 |
0 |
1 |
| Cancelled | 60 | |
The fixture is listed as Cancelled (shown crossed-out) and cannot be entered - withdrawals can be processed. It will be copied to create next year's calendar. | 0 |
0 |
0 |
1 |
1 |
1 |
| Hidden | 80 |  |
The fixture will not take place, is not listed (other than for calendar admins), and is not available for users to view but remains available for copying to create next year's calendar. | 0 |
0 |
0 |
0 |
1 |
0 |
| Deleted | 90 |  |
The fixture will not take place, is not listed, and is not available for users to view. It will not be copied into the next calendar and all details relating to it will be permanently removed. | 0 |
0 |
0 |
0 |
1 |
0 |
The attributes (right-hand columns) for each status are:
- Editable? by Owner TS/Director. Fixtures can be edited by the owner's Entries Secretary or FxCal Contact. Fixtures organised by Croquet England can be edited by their Director.
- Draft? Not finalised. Controls whether viewers are alerted that the fixture is subject to change without notice.
- Enterable? If online-entry/selection. Fixtures are open for entry in TES and/or Availability (if set as 'In TES'/'By Selection').
- In FxBk? Download for printing. Fixtures are downloaded to compatible applications and ready to process for printing.
- Cancelled? Not available but listed. Fixtures display, but are crossed out.
- Visible? Available to non-admins. Controls whether only Fixtures Calendar Admin can see them. Such fixtures are placeholders and not part of the current calendar. They will be copied afresh into the next year.
Transitions
Fixtures editors see these transitions as action buttons displayed next to the fixture's status indicator in each Fixture's details display. They carry out the defined status change whether or not the fixture's preparation status permits the organiser's Entries Secretary (or Director for fixtures organised by Croquet England) to edit the details directly.
If a fixture moves into a stage marked as is Cancelled and has active entries via TES, the operator is directed to withdraw the entries, inviting players to donate their fees to the organiser (or host if organised by Croquet England).
| This Stage | Transition Name |  |
Go to Stage | Admin Only? | Sort Order |
|---|---|---|---|---|---|
| 2 | |||||
| Preliminary | Confirm as Draft | |
Draft | 0 |
10 |
| Not This Year | |
Hidden | 0 |
20 | |
| Delete For Ever | |
Deleted | 0 |
30 | |
| 6 | |||||
| Draft | Confirm | |
Confirmed | 0 |
10 |
| Revert to Preliminary | |
Preliminary | 0 |
20 | |
| 9 | |||||
| Confirmed | Reviewed | |
Reviewed | 1 |
10 |
| Revert To Draft | |
Draft | 1 |
20 | |
| Cancel | |
Cancelled | 0 |
50 | |
| 13 | |||||
| Reviewed | Publish | |
Published | 1 |
10 |
| Revert to Confirmed | |
Confirmed | 1 |
20 | |
| Cancel | |
Cancelled | 0 |
50 | |
| 17 | |||||
| Published | Cancel Event | |
Cancelled | 0 |
10 |
| 19 | |||||
| Hidden | Revert to Preliminary | |
Preliminary | 1 |
10 |
The columns in the above table have the following meanings:
- This Stage Stage button appears in. The button appears whenever a fixture is in this stage.
- Transition Name Legend on action button.
- Go to Stage Defines the status assigned when the button is clicked.
- Admin Only? Who can action this transition. If set, the button only appears for the Fixtures Calendar Administrator - organiser's representatives and fixture Directors do not see the button.
- Sort Order Amongst other transition names. If more than one button appears, this defines the order left-to-right.
Using this website
Page Owner: Coaching Committee
