TES Terms and Conditions

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Croquet England Online Tournament Entry System (TES)

Players may directly enter and pay online for club fixtures using Croquet England's online Tournament Entry System (TES), which is popular with players and is now the main method of entry.
Clubs may use TES at no cost to themselves.
All online payments for fixtures are made to Croquet England via a third-party secure payment system (Opayo) and your club's Entries Secretary need only check the tournament entries online to see who has entered, thus cutting out many administrative tasks.
When your club receives direct entries with a cheque or cash payment:
- Your Entries Secretary must enter them into TES, recording the method of payment (through a drop-down selection menu)
- These entries must be made as soon as possible and not kept to enter as a batch
- Your club Entries Secretary should use a desktop or laptop computer as TES is not easy to use on mobile devices.
A levy report for each fixture shows the sums received by the club and Croquet England and the net amount payable to the club.
All logged-in users, including your Entries Secretary, are able to view all the entries for a TES-listed fixture at your club. By maintaining the entries in TES your Entries Secretary will not need to keep extra records. The Primary reference for all your fixtures will be the online system.
Online entry becomes unavailable on the Allocation date if a fixture is full, otherwise, entries can be made until the Closing date.
Where more than one club is involved with a fixture (sharing facilities) then the principal club listing the fixture is the only club acknowledged by Croquet England for the fixture. Croquet England is not responsible for any income split between the clubs involved.

Essential Requirements

All fixtures must have an Allocation Date and a Closing Date.
Your Club's Entries Secretary must input entries received directly into TES as soon as practicable after receipt.

More Advantages

Players' information is drawn from the Croquet England Directory, therefore handicaps, emails, addresses, etc. are always up to date.
There is a facility to "email all players" within any fixture.
Reserve Lists for oversubscribed events are maintained easily within TES.
Tournament levies are calculated automatically online and therefore, for all listed fixtures, your club will not need to process the calculations themselves nor return a form to the office.
Receipts are detailed for each event entry, split between the online receipts and funds received by your club.

Club Entries Secretary Role

This may seem a daunting task at the outset but TES is very user-friendly and popular with players and Entries Secretaries alike.

The essential requirement of entering players has been touched upon; what is equally important is processing player withdrawals and related refunds.

Please note: Players may withdraw themselves or be withdrawn by your Entries Secretary online, those who paid via TES are refunded by Croquet England, those who entered via your Club must be refunded by the club, taking into account any allowed admin fee.

Please read the online User Guide, which explains all the procedures.

For ease of administration, monies received by Croquet England are paid to the Club net of levy at the end of the season, rather than payments being made fixture-by-fixture.

The calculation of the amount due includes payments made via TES to Croquet England, payments made directly to your Club and what the total levy should be. The final figure will be adjusted to account for any balance owed by your Club to Croquet England (or vice versa).

Because of the popularity of TES, online receipts usually exceed any levy payments due so it is nearly always the case for Croquet England to have a balance owing to the club. Occasionally the reverse might be true if players, mainly your club members, continue to pay directly to you. They should be encouraged to use TES.

Where a balance is due to your club, it will be paid to your appointed bank account once each year. Changes to your banking arrangements must be notified to Croquet England. It is possible to pay the funds to your club in more regular instalments as it is appreciated a single payment might cause cash-flow problems; this is not our preferred method but Croquet England is prepared to help when possible.

Croquet England does not charge clubs to use the TES and absorbs the costs of online payments and refunds.

Please discuss all the implications of using the online Tournament Entry System (TES) with your Club's Officers/Officials as soon as possible.

Croquet England requires your specific instruction in order to proceed, including a full agreement to the terms as described above. Please follow the link to acknowledge your club's agreement to these terms.